College of Business

Special Events

Thank you for considering the College of Business Administration facilities for your event. Everything you need for planning your event in our space can be found below.

Special Events Center, Lobby and Courtyard Policies and Procedures

CBC Special Events Center (232, 233, 235), Pantry, Lobby and Courtyard

Thank you for considering the College of Business Special Events Center for your event. Everything you need for planning your event in our space can be found below. 

Reservation of Special Events Center, Lobby and Courtyard

  • Request usage of the space through 25Live, the University’s space and scheduling system. 
  • To access, visit classroom.fiu.edu, click on the 25Live Reservation System login banner on the left hand side, and login with your MyAccounts login information
  • When reserving the entire Special Events Center, make sure to select CBCSPECIAL EVENTS CENTER to book all three portions at the same time.  Note:  the individual portions of the Special Events Center cannot be booked separately

25Live

  • Once reservation is received, the College of Business Events will either accept or deny your request and you get an email from the scheduling system.
  • ALL reservations will be approved by the Office of Protocol and Special Events.  Please make sure you allow 24 hours for the approval.
  • Once your event has been approved, you will receive the Special Events Center Policies and Procedures, which the requesting unit representative will need to sign before confirmation is sent to you.  NOTE: If the signed policies and procedures are not received, your reservation will not be completed.
  • In the event that you need to cancel your room reservation you must notify the dean’s office 2 weeks prior to reservation date. If cancellation does not occur in a timely manner future requests may be denied.

Please Note:

  • The room can be partitioned into a maximum of three smaller rooms.

The tables and chairs pertaining to the Special Events Center are not banquet style. There are 15 wood boat shaped tables and 120 event chairs with arms.

All linens must be ordered through the catering company or outside vendor.

You may request banquet style tables (6’ rectangular) with blue table top skirts and chairs from Facilities Management.

Any round and/or cocktail tables must be rented by an outside vendor. 

Do not attach anything to the silk walls. If you need to put something on the walls you may do so by using painters tape ONLY.

When/If room requested is approved contact Facilities Management: 
Consider all possibilities for your space design. How you use the tables and space arrangement will impact the capacity of a room. Typical requests are: tables, chairs, staging, risers, podium, serving tables, flags, easels and plants.         

  • Fill out the 'Event Request Form' at: http://facilities.fiu.edu/.  Keep your email confirmation sheet.
  • Make sure to fill out and include all details regarding set up and tear down, custodial assistance, easels, plants, etc.  NOTE: Events require 2 to 3 weeks notice (Large events - 4 weeks notice). All rentals and charges will be your department’s responsibility. Facilities Management charges $150 per event ($75 for set-up; $75 for breakdown)
  • Once the email has been sent, follow-up with a phone call to Georgina Gonzalez, Events/Facilities Management Operations at 305-348-4618 to make sure it was received.
  • Call two days prior to event to confirm your request and go over any last minute details.
  • Be present at the time Facilities arrives to ensure that the room is set up accordingly. Confirm with Facilities what time they need to come back to tear down the room(s).

Pantry

In order to maintain a useful and sanitary pantry, the following procedures have been established:

  • Do not leave any food or drinks in the pantry refrigerator.
  • Clean the countertops of any spillage that may have occurred or any crumbs of food. 
  • If there is fried food on the menu, please ensure that the food is not fried in the pantry.  Due to FIU Fire Code, the food must be fried offsite or outdoors.
  • Nothing is to be left in the sink.  Anything left in the sink will be thrown out.
  • Ice is not to be disposed of in the sink.  The sink is not equipped to handle a great amount of water at once.
  • Click below for the list of FIU approved caterers

Technology

  • If technology assistance is required the requesting department will be responsible to pay for the rental of projectors, screens, microphones etc. for non-College of Business events. Please see fee schedule below.
  • For any assistance contact the COB Technology Center at cobit@fiu.edu or 305.348.6259.

Fee Schedule

Equipment/Labor

Department Rate

Public Rate

Gooseneck Microphone (Table/Podium Mounted)

$30.00

$45.00

Wireless Microphone (lapel of handheld)

$40.00

$60.00

Overhead Projector & Screen

$50.00

$75.00

52” LCD TV/DVD/VHS (includes surround sound system)

$40.00

$60.00

Labor for setup/delivery/breakdown

$30.00

$45.00

Projection Laptop

$40.00

$60.00

Public Announcement System (PA)

$35.00

$45.00

CISCO Conference Phone

$30.00

$45.00

Video Conferencing and Streaming (hourly rate)

$50.00

$75.00

IT Technician Hourly Rate

$30.00

$45.00

  
NOTE: Room will be spot checked after each event. If any problems are found the event requesting unit is responsible and future use of the room may be revoked.

Any further questions regarding the Special Events Center, Lobby or Courtyard can be directed to Specialevents@fiu.edu.

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