Event Request Form

Acknowledge
		Today's Date:
	Fields marked with an * are required
	All Event Request forms must be submitted 3 weeks prior to the event date to ensure proper planning and execution. Completion of the request form does not guarantee availability for services. Upon review, a member of the Office of Event Management team will contact the requester to confirm availability and then proceed to schedule a planning meeting. All event request submissions are reviewed individually and assessed according to the following: staff availability event complexity approved budget allotment time and resources In the case that the Office of Event Management cannot service an event request, a consultation meeting can still be scheduled to facilitate self-planning. Please contact the Office of Event Management for further details, 305.348.4432
	* I understand.

Requestor Information

	* Requesting Unit:
	* Requested by:
	* Office Phone:
	Alt. Phone:
	* Email:

Event Information

	* Name of the Event:
	* Event Date(s):	If the event has multiple dates, please select all that apply
	* Alternative date(s):	If date is not available for an event
	* Type of event:
	* Event Audience:
	(Choose all that apply)	Students
		Prospective Students
		Alumni
		Staff / Faculty
		Donors / Prospective Donors
		External Community
		Other Audience
	Specify the Audience	Please specify any other audiences not listed above.

	Executive Dean:	Yes	No
		Contact the Executive Assistant Anezka Martinez Rios at 305.348.2751 / martinam@fiu.edu
	* Expected Number of Guests:
	* Event Time Start:
	* Event Time End:
	* Location preference (1):
	* Location preference (2):
	* Benefit to FIU \| Business Purpose:
	* Event Goals:
	1.
	2.
	3.

Financial Information

	* Budget:	$
	* Funding Source (AUX or Foundation Acct. #, or Pro-card):	If AUX - Each department will be responsible for creating their own requisition(s).
	* Method of Payment:
	(Choose all that apply)	P-Card
		Requisition - Each department is responsible for creating their own requisitions
		Foundation
		Guarantee ID (Sponsored Event)

Marketing Resources

	Need marketing assistance: Invitations, Email, Banners, Brochures and more.	Yes	No
		Please fill out the Assistance Request Form, listed under "Assistance Forms" on the navigation menu.
	Need creative campaign:	Yes	No
		Please fill out the Creative Brief Request, listed under "Assistance Forms" on the navigation menu.
	Need photo coverage:	Yes	No
		Please fill out the Photo Coverage Request, listed under "Assistance Forms" on the navigation menu.
	Need promotional video:	Yes	No
		Please fill out the Promotional Video Request, listed under "Assistance Forms" on the navigation menu.
	* Is this event registered in the FIU Business Calendar?	Yes	No
		Please add the event to the FIU Business Calendar at calendar.fiu.edu.

	Clean up: MANDATORY - Custodial staff required during entire duration of event.

Attachments

	Upload room layouts, types of menu, posters or any other documents below: (You can use ZIP files to send more files if needed)




	Special Notes or any additional comments:

	For further information please contact Events Manager at 305-348-5496