Event Request Form

  Fields marked with an * are required
All Event Request forms must be submitted 3 weeks prior to the event date to ensure proper planning and execution. Completion of the request form does not guarantee availability for services. Upon review, a member of the Office of Event Management team will contact the requester to confirm availability and then proceed to schedule a planning meeting.

All event request submissions are reviewed individually and assessed according to the following:
  • staff availability
  • event complexity
  • approved budget allotment
  • time and resources
In the case that the Office of Event Management cannot service an event request, a consultation meeting can still be scheduled to facilitate self-planning. Please contact the Office of Event Management for further details, 305.348.4432
  * I understand.  
Requestor Information
  * Requesting Unit:    
  * Requested by:    
  * Office Phone:    
  * Email:    
Event Information
  * Name of the Event:    
  * Event Date(s):  
If the event has multiple dates, please select all that apply
  * Alternative date(s):  
If date is not available for an event
  * Type of event:    
  * Event Audience:
  (Choose all that apply)  
Please specify any other audiences not listed above.
  Executive Dean:         
    Contact the Executive Assistant Anezka Martinez Rios at 305.348.2751 / martinam@fiu.edu  
  * Expected Number of Guests:    
  * Event Time Start:    
  * Event Time End:    
  * Location preference (1):    
  * Location preference (2):    
  * Benefit to FIU | Business Purpose:    
  * Event Goals:      
Financial Information
  * Budget:   $  
  * Funding Source (AUX or Foundation Acct. #, or Pro-card):  
If AUX - Each department will be responsible for creating their own requisition(s).
  * Method of Payment:
  (Choose all that apply)  
Marketing Resources
  Need marketing assistance:
Invitations, Email, Banners, Brochures and more.
    Please fill out the Assistance Request Form, listed under "Assistance Forms" on the navigation menu.  
  Need creative campaign:         
    Please fill out the Creative Brief Request, listed under "Assistance Forms" on the navigation menu.  
  Need photo coverage:         
    Please fill out the Photo Coverage Request, listed under "Assistance Forms" on the navigation menu.  
  Need promotional video:         
    Please fill out the Promotional Video Request, listed under "Assistance Forms" on the navigation menu.  
  * Is this event registered in the FIU Business Calendar?         
    Please add the event to the FIU Business Calendar at calendar.fiu.edu.  
  Upload room layouts, types of menu, posters or any other documents below:
(You can use ZIP files to send more files if needed)
  For further information please contact Events Manager at 305-348-5496