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Event Request Form
Today's Date:
Fields marked with an * are required
Acknowledge
All Event Request forms must be submitted
3 weeks prior to the event date
to ensure proper planning and execution. Completion of the request form does not guarantee availability for services. Upon review, a member of the Office of Event Management team will contact the requester to confirm availability and then proceed to schedule a planning meeting.
All event request submissions are reviewed individually and assessed according to the following:
staff availability
event complexity
approved budget allotment
time and resources
In the case that the Office of Event Management cannot service an event request, a consultation meeting can still be scheduled to facilitate self-planning. Please contact the Office of Event Management for further details, 305.348.4432
* I understand.
Requestor Information
* Requesting Unit:
Please select
Academic Departments
Advancement
Alumni
Business Career Management
Chapmanville Leadership Program
Community & Civic Engagement
DBA
Events
Executive & Professional Education
Executive Global MBA
Executive MBA
FIU Business Academic Marketing
FIU External Relations
Florida SBDC
Global MBAs
Global Sales
Graduate Enrollment and Retention Management
Healthcare MBA
Hollo School of Real Estate
International MBA
Jerome Bain Real Estate Institute
Masters International Business
MS Accounting
MS Finance
MS Health Informatics & Analytics
MS Human Resources
MS Information Systems
MS Logistics and Supply Chain Management
MS Marketing
MS Real Estate
Office of Finance and Administration
Office of Global Initiatives
Office of Human Resources
Office of Technology Services
Office of the Dean
Online MBA
PBBA / BBA
PhD's
Pino Entrepreneurship Center
Professional MBA
Ryder Center for Supply Chain Management
School of Accounting
SunTrust Financial Wellness Clinic
Undergraduate Admissions & Advising
* Requested by:
* Office Phone:
Alt. Phone:
* Email:
Event Information
* Name of the Event:
* Event Date(s):
If the event has multiple dates, please select all that apply
* Alternative date(s):
If date is not available for an event
* Type of event:
Please select
Reception
Meeting
Speaker Series
Conference
Breakfast
Lunch
Dinner
Other
* Event Audience:
(Choose all that apply)
Students
Prospective Students
Alumni
Staff / Faculty
Donors / Prospective Donors
External Community
Other Audience
Specify the Audience
Please specify any other audiences not listed above.
Executive Dean:
Yes
No
Contact the Executive Assistant Anezka Martinez Rios at 305.348.2751 / martinam@fiu.edu
* Expected Number of Guests:
* Event Time Start:
* Event Time End:
* Location preference (1):
* Location preference (2):
* Benefit to FIU | Business Purpose:
* Event Goals:
1.
2.
3.
Financial Information
* Budget:
$
* Funding Source
(AUX or Foundation Acct. #, or Pro-card)
:
If AUX - Each department will be responsible for creating their own requisition(s).
* Method of Payment:
(Choose all that apply)
P-Card
Requisition - Each department is responsible for creating their own requisitions
Foundation
Guarantee ID (Sponsored Event)
Marketing Resources
Need marketing assistance:
Invitations, Email, Banners, Brochures and more.
Yes
No
Please fill out the
Assistance Request Form
, listed under "Assistance Forms" on the navigation menu.
Need creative campaign:
Yes
No
Please fill out the
Creative Brief Request
, listed under "Assistance Forms" on the navigation menu.
Need photo coverage:
Yes
No
Please fill out the
Photo Coverage Request
, listed under "Assistance Forms" on the navigation menu.
Need promotional video:
Yes
No
Please fill out the
Promotional Video Request
, listed under "Assistance Forms" on the navigation menu.
* Is this event registered in the FIU Business Calendar?
Yes
No
Please add the event to the FIU Business Calendar at
calendar.fiu.edu
.
Clean up: MANDATORY - Custodial staff required during entire duration of event.
Attachments
Upload room layouts, types of menu, posters or any other documents below:
(You can use ZIP files to send more files if needed)
Special Notes or any additional comments:
For further information please contact Events Manager at 305-348-5496